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CartiamAI Platform

We replaced a $6,000/mo automation retainer and three Zapier accounts.

Multi-site retail operator·Operations · multi-site retail·USA · 14 locationsanonymized · live

Every fast-moving retail operation eventually accrues a layer of automations nobody owns. We took it over, rebuilt the critical path on the platform and shut down everything that wasn't load-bearing.

−83%

Monthly automation spend

$6,000 → $399 + $300 setup

47

Workflows consolidated

down from 112 in Zapier

5 wk

From audit to cutover

with no operational interruption

Traditional vs. CartiamAI

$71,812 per year, every year.

The standard alternative on the left, our deployment on the right. Same scope, same outcome. The savings figure assumes steady-state operation after onboarding.

The traditional way

Fractional automation team + 3 Zapier accounts

A fractional automation team on a monthly retainer plus three legacy Zapier workspaces with overlapping tasks.

Monthly
$6,200
Setup
$2,500
Year one
$76,900
Time to value
8 wk
With CartiamAI

CartiamAI Platform · Standard

All workflows on the same observable platform, audit-logged, with a 30-day on-call review built in.

Monthly
$399
Setup
$300
Year one
$5,088
Time to value
5 wk
93% lower year-one cost
Capability
Traditional
With CartiamAI
Yearly cost
$76,900
retainer + Zapier + setup
$5,088
platform · all-in
Workflow count
112 (drift)
duplicates, abandoned, undocumented
47 (active)
documented and owned
Time to deploy a new workflow
5–10 days
ticket → fractional team → review
1 day
studio engineer · same platform
Observability
Mixed
some Zapier history, no audit log
Full audit log
per-execution trace · cost · latency
Change risk
High
non-versioned, knowledge silo
Low
version control + evals + on-call
Before / after

What changed in production.

  • Monthly automation spend
    Before
    $6,200
    After
    $399 + $300 setup
  • Active workflows
    Before
    112
    After
    47
  • Mean time to ship a workflow
    Before
    7 days
    After
    <24h
  • Workflows with audit logs
    Before
    0
    After
    47 / 47

The Zapier graveyard

Every operations team that grew through Zapier eventually has one of these — a sprawl of automations built across four years by three different employees, half of which still run, half of which silently failed last December. The retail operator we worked with had 112 of them.

We didn't migrate all 112. We audited, identified the 47 that actually ran weekly, killed the rest, and rebuilt the survivors on the platform with shared models and shared observability. Now the operations director can read a single dashboard instead of three.

We were paying $6,000 a month to a team I'd never met to maintain workflows I didn't understand. The platform gave us the workflows we actually needed, and the studio runs them with us.
Sources for the traditional cost estimates

CartiamAI figures reflect our current published pricing. The traditional column uses 2025–2026 industry benchmarks; numbers vary by company size and contract terms.

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